CITY OF STEAMBOAT SPRINGS REGULAR MEETING NO. 2008-05 TUESDAY, FEBRUARY 12, 2008 MINUTES Mr. Loui Antonucci, City Council President, called Regular Meeting No. 2008-05 of the Steamboat Springs City Council to order at 5:20pm, Tuesday, February 12, 2008, in Centennial Hall, Steamboat Springs, Colorado. City Council Members present: Loui Antonucci, Cari Hermacinski, Meg Bentley, Steve Ivancie, Walter Magill, Scott Myller, and Jon Quinn. City Staff Members present: Alan Lanning, City Manager; Wendy DuBord, Deputy City Manager; Anthony B. Lettunich, City Attorney; Julie Jordan, City Clerk; Julie Franklin, Deputy City Clerk; Anja Tribble, Staff Assistant; Philo Shelton, Director of Public Works; JD Hays, Director of Public Safety; Jason Peasley, City Planner; Bob Litzau, Interim Director of Financial Services; Ben Beall, City Engineer; John Eastman, Planning Services Manager; Janet Hruby, City Engineer; Tom Leeson, Director of Planning Services; Nancy Engelken, Housing Coordinator; Joel Rae, Police Captain; Chris Wilson, Director of Parks, Recreation and Open Space; and George Krawzoff, Director of Transportation Services. NOTE: All documents distributed at the City Council meeting are on file in the Office of the City Clerk. CITY COUNCIL REVIEW TOPIC 1. Joint Meeting with the Routt County Commissioners and Yampa Valley Housing Authority (5pm-7pm) a. Roles and responsibilities between the two entities. 1.) Strategic Plan outline. 2.) Intergovernmental Agreement-clarification if any changes are needed. b. Payment in lieu. 1.) Other funding-short and long term. 2.) “What happens to the revenue?” 3.) “How much will be allocated to YVHA?” 4.) “How will the money be allocated to YVHA?” c. Housing plan for Steamboat Springs. County Commissioners present: Diane Commissioner Mitsch Bush, Doug Monger and Nancy Stahoviak. Yampa Valley Housing Authority (YVHA) members present: John Spezia, Kristi Brown, Catherine Carson, Tony Seaver, Ed MacArthur, Mary Alice Page Allen, Kathi Meyer, Bob Kaufman, Trish Sullivan. City Council President Antonucci noted that Council will be meeting in March to discuss the Yampa Valley Housing Authority (YVHA), after which they should be to answer more questions. Ms. Page Allen suggested discussing the roles and responsibilities of the Housing Authority and focusing on the July memo provided on the packet. City Council President Pro-Tem Hermacinski feels that YVHA is one tool that the City can use to accomplish its affordable housing goals. Mr. Spezia left the meeting at 5:45pm. Commissioner Stahoviak stated that YVHA does have the funding to create a database and determine what needs to in the database. Their concern is that in City Housing Coordinator’s job description, there is talk of creating and maintaining a City database and they don’t want there to be any duplication. City Council President Pro-Tem Hermacinski suggested that the YVHA has the funds to create the database, they should move forward with it. Commissioner Monger questioned what level this City Council wants to participate in and support YVHA. Council Member Quinn supports a single database being maintained by YVHA, and feels that that portion should be pulled out of City Housing Coordinator job description. Council Member Myller stated that there were three City actions that made it seem like it was going to create a second housing authority: the adoption of linkage and inclusionary zoning fees, the purchase of the Iron Horse, and hiring the new Housing Coordinator. Council Member Quinn stated that he does not want the City to be in the housing business and feels that the inclusionary zoning and linkage fees should go to YVHA. UNANIMOUS CONSENT: There should be one database, housed by YVHA. City Council President Antonucci further noted City input on housing units will be passed on the YVHA. It was clarified that Council wants to empower YVHA, does not want to be in the housing business, and that Ms. Engelken will be available to facilitate communication between the 2 entities. Council Member Quinn would like to add to YVHA’s charge to reach out the private sector to assist employees, as well as daycare. Council Member Bentley feels that City needs to fund YVHA with no strings attached as to how they work. Further discussion commenced on July 3, 2007 memo. Council Member Ivancie supports the memo in principal and stated that the fees were created in response to City needs. All agreed that the City should share in the funding of and provide recommendations for the housing database; and YVHA should develop and maintain the housing database. With respect to the “concern/talking points” portion of the memo, Ms. Page Allen noted that she is no longer a County employee so those concerns can be eliminated. The rest of the concerns can be alleviated with increased communication. With respect to the Request For Proposal process and conflict of interest, it was noted that the Council representative will not participate in the YVHA executive session regarding that. PUBLIC COMMENT: Mr. Paul Christian requested improved communication to homeowners in the Fish Creek Mobile Home Parks regarding the recent transfer. Mr. Bud Romberg feels that affordable housing is an ongoing project that needs to be dealt with on a community, county-wide basis. Mr. David Freseman feels that the purchase of the Iron Horse was proactive; the Housing Coordinator job should not have duplication with the Housing Authority; and that the Housing Authority should be responsible for data collection, coordinating response to inquiries, initial identification and evaluation of potential projects, and maintain information for general public. Mr. Rich Levy feels that the County should participate and pursue an Inclusionary Zoning fee. Mr. John Fielding feels that a little duplication/overlap can be a good thing. GENERAL PUBLIC COMMENT Mr. Fred Robinson stated that he is working with cleaner fuels and is looking for help from the City and County. Mr. Jim Engelken, Pamela Lane resident, was present along with other residents and Botanic Park Committee members. He spoke to the controversy of Emerald Park due to the access issue and that there was a promise made that Triple Crown would not be allowed to use that park. Last week he discovered a proposal to renege on that promise by the Chamber and Triple Crown, to allow limited use in the summer of 2009. He stated that the neighborhood residents and the Botanic Park were not notified. He would like Council to direct staff to make sure proper notification takes place in the future. He stated that traffic is an enormous problem in this area and would like Council to reopen the issue of access to Emerald Park, and would like Council to revisit the ordinance and add language that states that Emerald Park may not be used by Triple Crown until there is another access. Mr. Wilson stated that he notified Mr. Enever about this, and Sandy Evans-Hall from the Chamber was going to do a neighborhood walk through. There was a press release, and the Parks and Recreation Commission agenda was posted. Mr. Bob Enever stated that the Botanic Park needs to be a stakeholder in any discussion on Triple Crown using the Emerald Park fields, and there needs to be formal notification of all stakeholders. Mr. Eric Dorris, neighbor, stated that he never received any notice of this issue. DIRECTION: Staff to revisit the access and use of Emerald Park, and to research proper notification procedures. Continued discussion with the County Commissioners and YVHA. City Council President Antonucci clarified that the YVHA does consider rental housing in their description of affordable housing. Mr. Curtis Church, YVHA Project Manager, provided an update on Fish Creek Park. He stated that they did send a letter to park residents regarding the change in the rental agreement. It stated that the mobile homes have to be owner occupied; owner has to make income in Routt County and may not have other residential property in the County other than a vacant lot. They have put together a sub-committee to evaluate which option to best transfer ownership to the homeowners. They did conduct an informal survey with residents and there will be a meeting in the future. Commissioner Stahoviak left the meeting. 2. Highway 40 Access Control Plan. (7pm-7:30pm) Janet Hruby, City Engineer, and Elizabeth Stolfus, Stolfus Associates, were present. Ms. Hruby noted that they will finalize the Access Control Plan sometime in April. There are two components, the intergovernmental agreement (IGA), and the Access Plan Report. Ms. Stolfus provided a PowerPoint presentation highlighting the following: internal connections; Steamboat school site; County Sheriff’s office area; Loggers Lane; and the Steamboat Motors area. Ms. Stolfus spoke to the public comments that have been received. There is concern that changes to the access points will be happening as soon as the plan is adopted. She stated that this is not the case the plan will be implemented over time. Discussion commenced on the access to Lagoon Court. City Council President Antonucci questioned how to amend the plan once it is adopted. Ms. Hruby stated that the IGA has a provision that allows for amending the plan; and the City and the Colorado Department of Transportation have to approve that change. Ms. Hruby stated that they are seeking approval from the City and County to go forward to create an IGA for approval in April. PUBLIC COMMENT: Mr. John Fielding noted the need to include a provision for U turns; and the need to identify where connections to future circulation routes will access 20 Mile Road, for people would like to bypass Highway 40 all together. Mr. Bud Rogers voiced concern with the 13th street bottleneck. Mr. Peter Patten asked how this will be implemented, relative to development plans. Ms. Hruby stated that they will be making sure that people have full movement. Additionally, they will accommodate U turns. City Council President Antonucci clarified that there is growing concern for the 13th Street area, and this plan does not preclude any of that. There will also be a capacity analysis as the second piece of this. MOTION: Council Member Ivancie moved and Council Member Bentley seconded to accept staffs direction and to move forward and draft an IGA. The motion carried 7/0. Commissioner Monger stated that he feels that the plan does not go far enough. He feels that frontage roads and separated intersections need to be looked at from Napa Auto Parts to Steamboat II. Ms. Hruby stated that the plan does extent to Steamboat II as far as access points. However it only includes a couple parcels because of the river and other physical constraints. Commissioners Monger and Mitsch Bush left the meeting. 3. Concurrency Management. Mr. Peasley provided a brief overview of concurrency management (CM), noting that it is a growth management tool used to ensure adequate public facilities and services. New development would be analyzed on its impact to services to ensure current levels of service (LOS) are maintained. He noted that when considering a CM system, several policy questions need to be answered, including: What municipal services should be included in the Concurrency Management System? What Level of Service should be set for each municipal service? What categories of development does the Concurrency Management System effect? What area within the municipality does the Concurrency Management System effect? Council Member Quinn voiced concern with the cost of implementing a plan and delaying projects while conducting a study. Council Member Ivancie would like to improve LOS and not “lose any ground”. Council Member Bentley feels that some regulations are arbitrary, and would like to establish that the City can respond consistently and developers know what the base is. City Council President Pro-Tem Hermacinski feels that CM is a highly political growth management tool. She feels that money would be better spent on improving LOS. She voiced concern with “getting caught” at our current LOS grade. Mr. Shelton provided an example noting that intersections are rated A-F, and generally developers try to provide a B or better. Mr. Lettunich stated that LOS as it relates to traffic is a very illusive concept. He stated that the idea of CM is similar to impact fees in that the City has to conduct a study to establish the base LOS. Annexations are the exception because they set their rules and can require whatever they want during negotiation. Generally CM is not a funding source but has been used as a growth management tool. Other tools include impact fees and excise taxes. Council Member Quinn does not support staff spending any more time researching CM. Mr. Peasley feels that there are many advantages to CM; however it will require staff time and funding. Lettunich noted that the City will need to look at its water supply contemplation and establish a number of baselines. Also, in conjunction with Steamboat 700 traffic studies will be conducted and the Access Plan will provide baseline information. City Council President Antonucci clarified that staff always reviews what the impacts to the City will be, but not necessarily the LOS. Council Member Ivancie would like to listen to staff and would like more information on the level of funding required. City Council President Pro-Tem Hermacinski agrees with Council Member Quinn and does not support pursuing CM as tool for making development pay for itself. PUBLIC COMMENT: Mr. Bill Jameson feels that the City needs a better strategy than it has now, though it may not be CM. He feels that the Community Development Code allows for too many variances and the City needs to get a sense and correlation with infrastructure as to what can be supported up at the base area. Mr. Rich Levy, Planning Commission representative, spoke to policy from the Community Area Plan that states that developing LOS required. Mr. Don Taylor feels that 80-90% of this has already been done and the amount of money required for each development has already been determined and put in the form of the excise tax. Mr. Bob Weiss feels that CM is basically the same thing as the excise tax. Council Member Bentley noted that Police and Fire, and increasing staff to keep up with growth are not funded by the excise tax and need to be covered as well. DIRECTION: Staff to come back with further information on other alternatives; how CM has worked in other communities; elaborating on what staff is currently working on to establish LOS; what is the status of CM with regards to Steamboat 700; how can current practices meet Steamboat Springs Community Area Plan requirements; and what are the cost and significant staff resources required. 4. Public Works CIP: revisit to coordinate other existing projects. Mr. Shelton provided a spreadsheet that lists currently approved projects on the top half, then proposed additional or project revisions on the bottom half that are listed as “Identified projects that were not budgeted”. Staff is proposing that some of the current project budgets be redirected to address some of these identified projects that were not budgeted. Mr. Shelton further spoke to plans to repave Highway 40 from 3rd -13th Streets and the Spring Creek Culvert. PUBLIC COMMENT: Mr. Bill Jameson noted that these are only budget transfer requests, but voiced concern with spending money from reserves. City Council President Pro-Tem Hermacinski asked what the aggregated fiscal impacts are. Mr. Shelton stated that other than the Spring Creek Culvert, staff can work within the budget. MOTION: Council Member Ivancie moved and City Council President Pro-Tem Hermacinski seconded to approve making staff’s recommended changes to the CIP budget and staff bringing forward an ordinance redirecting funds to spend additional funds. The motion carried 7/0. MISCELLANEOUS BUSINESS City Council President Antonucci stated that due to the nationwide turn of events, Mr. Hays will speak to Council about security at meetings. Mr. Hays provided an overview of different security avenues. DIRECTION: Mr. Hays to provide further information. ADJOURNMENT MOTION: Council Member Myller moved and Council Member Magill seconded to adjourn Regular Meeting 2008-05 at approximately 9:55pm. The motion carried 7/0. MINUTES PREPARED AND RESPECTFULLY SUBMITTED BY: Julie Franklin Julie Franklin, CMC Deputy City Clerk REVIEWED AND RESPECTFULLY SUBMITTED BY: Julie Jordan Julie Jordan, MMC City Clerk APPROVED THIS 4th DAY OF March , 2008. STEAMBOAT SPRINGS CITY COUNCIL MINUTES REGULAR MEETING 2008-05 February 12, 2008 9