***F O L L O W – U P*** CITY OF STEAMBOAT SPRINGS AGENDA REGULAR MEETING NO. 2008-02 TUESDAY, JANUARY 15, 2008 5:00 P.M. Antonucci called the meeting to order at 5:02pm. A. ROLL CALL (5:00 P.M.) City Council Members present: Loui Antonucci, Cari Hermacinski, Meg Bentley, Steve Ivancie, Walter Magill, Scott Myller and Jon Quinn. City Staff Members present: Alan Lanning, City Manager; Wendy DuBord, Deputy City Manager; Anthony B. Lettunich, City Attorney; Julie Jordan, City Clerk; Julie Franklin, Deputy City Clerk; Anja Tribble, Staff Assistant; Philo Shelton, Director of Public Works; Anja Tribble, City Clerk Staff Assistant; Joel Rae, Police Captain; Bob Litzau, Interim Director of Financial Services; Linda Kakela, Director of Intergovernmental Services; Nancy Engelken, Housing Coordinator; Tom Leeson, Director of Planning Services; Janet Hruby, City Engineer; Dan Foote, Staff Attorney; City John Eastman, Assistant Director of Planning Services; Joel Rae, Police Captain; Chris Wilson, Director of Parks, Recreation and Open Space; and JD Hays, Director of Public Safety. The Follow-Up Agenda is work product only, and is subject to change. For final approved information, please refer to the official City Council minutes. All documents distributed at the City Council meeting are on file in the Office of the City Clerk. B. CITY COUNCIL REVIEW TOPIC 1. Joint Meeting with the Routt County Commissioners. (5:00- 7:00pm) Routt County Commissioners present: Nancy Stahoviak, Doug Monger and Diane Mitsch Bush. a. Building Department contract. Antonucci asked Council and the Commissioners to look forward, and questioned how to proceed. Mitsch Bush stated that the County wants to have a civil discussion and figure out how to solve the current problems. Stahoviak stated that staff has been working on issues for years and they have not been resolved. She feels that the policy makers need to discuss what to put into the Memorandum of Understanding (MOU) and what is agreed upon. Antonucci asked Council if they want to try to work out the issues with the Building Department. Myller would like to try to work together. Quinn would like to work on improving the IGA/MOU. Ivancie is in favor of continuing discussions but noted the need to find resolution to issues; Bentley and Hermacinski also would like to work with the County. Hermacinski agrees with the items on the City Manager’s memo and would like to give staff direction to work on them within a timeline. She would like to add indemnification and liability language to the memo/list. Mitsch Bush feels that a Committee consisting of staff and a Council/Commissioner representative would be the best way to work on the communication issues. She stated, however, that Routt County will never be the enforcer of the CDC. Antonucci voiced concern with City staff’s frustration relative to levels of service to staff and individual constituents. Quinn feels that if issues can’t be worked out due to personality conflicts, then there needs to personnel changes. He feels that the biggest issues are poor communication, the fee structure, and the $1.4 million transfer to the County’s General Fund. He asked if the County would consider repayment of a lump sum to the City to reimburse for costs over the last ten years. Monger stated that the City can pass their own Building Department fee; and the County can’t reimburse City fees because it turns into a tax. Hermacinski would like to see the current system come into the electronic world. She asked if the County could use a portion of the $1.4 million to improve service levels. Dan Strnad, Routt County Finance Director, stated that they looked at accumulated revenues/expenditures back to 1972, and realized that they were using tax dollars to fund the Building Department. He stated that the County will have the opportunity this year to address service needs, and electronically upgrade the system. Stahoviak clarified that there is agreement that the County will consider a web- based system this year. Ivancie also noted the need to look at longer retention of records. Stahoviak stated that Council has the power to change this and the Building Department will accommodate the retention schedule. Antonucci feels that the transfer of the $1.4 million could have been done over time, and that money could have been put into infrastructure. He feels that this act undermined the relationship between the City and County. He stated that the City feels that it does not have a “seat at the table”, and there is concern with providing adequate services to constituents. He stated that when City concerns have been verbalized in the past they weren’t addressed. These are some of the issues that created the current situation. He supports putting together a committee to review these things. Stahoviak feels that this is why the Users Board is in place, and City staff has a voice on this Board. She does not support disbanding the Users Board and clarified that they are advisory only. She would like staff to look into how joint- supervision of the Building Official can be accommodated. Hermacinski suggested that maybe there needs to be a Board that just involves the City and County. Ivancie noted the need to define what the Users Board really does and feels that a new Oversight Committee has merit. DIRECTION: Staff and elected officials to work together over the next 30 days to resolve issues, including all items in the City Manager’s memo. Myller would like to remove the “one stop shop” and audit items from the list on the memo. Ivancie also agrees that the audit needs to be put to rest, and supports looking at how revenue can assist services in other ways. Stahoviak feels that coordination of all inspections needs to be part of the IGA/MOU and there needs to be more discussion about communication between staff. UNANIMOUS CONSENT: All agree that there needs to be more collaboration and communication enforcing all codes. Magill feels that a yearly audit is needed. Monger asked if the City is willing to adopt its own fees. Lettunich stated that the City can do that, and they can be collected by the County. Stahoviak stated that the issue is how to collect them and what is related to building inspection versus other inspections. Ivancie suggested that the Users Board and the Oversight Committee review the inspection process. UNANIMOUS CONSENT: To extend the termination date six months. City to write a letter extending the termination date. Stahoviak voiced concern with the section on Expanded Expertise. UNANIMOUS CONSENT: This section to address “training regarding Code issues.” Ivancie voiced concern with accepting incomplete applications. Carl Dunham, Building Official, stated that plans and submittals are always incomplete and the goal is to get the work done while not baby-sitting design professionals. UNANIMOUS CONSENT: Change the language in the Record Keeping section to state: review the current system and recommend how to improve or replace it. PUBLIC COMMENT: Mark Halvorson is pleased to see the City/County bodies working together. Tom Fox, Users Board, stated that the contracting community is a main customer of the Building Department and suggested informing the Users Board when the Oversight Committee meets because they may have some good input. Al Choy stated that a lot of the people that come to the Building Department are not professionals, and the Building Department is very helpful. Gary Cogswell stated that the combined effort to address the issues is what makes this a great community. Steve Aigner voiced concern with conflict between neighbors because of mistakes that have been made and noted the need to get these issues figured out. UNANIMOUS CONENT: Make-up of the Oversight Committee to be two Council Members, one Commissioner, the City and County Managers, City and County attorneys, Carl Dunham, Tom Leeson, and additional City staff as needed. UNANIMOUS CONSENT: Monger, Myller and Ivancie to be Committee representatives. DIRECTION: City Attorney to draft a letter requesting extension of termination date. Future Joint Meeting agenda items: Review Area Plan Action Items and additional priorities Discussion of the 5-year review of the Community Plan Green Building Program Water Quality Monitoring Plan Access Control Plan DIRECTION: City staff to look at availability for next meeting, a Monday in March, from noon to 2:00pm. GENERAL PUBLIC COMMENT Ed MacArthur voiced concern with the City’s requirement regarding snow removal by property owners. These requirements have not been enforced in the past and there is confusion about what property owners are supposed to do. DIRECTION: City Manager to research. Ward Van Scoyk and Paul Strong, Pro Rodeo Series, thanked the City for their support. The Steamboat Springs Rodeo was nominated for “Small Outdoor Rodeo of the Year”, and were awarded the “Best Footing” award. Ken Brenner spoke to, and noted the importance of the City’s Strategic Implementation Plan. John Fielding recommended that sidewalks in the right-of-way be maintained by the City. 2. Joint Meeting with the Steamboat Springs Planning Commissioners. a. Steamboat 700 annexation request. Planning Commissioners present: Dick Curtis, Steve Lewis, Kathi Meyer, Rich Levy, Sara Fox, Karen Dixon, and Brian Hanlen. Eastman provided an overview of the process. He stated that throughout the process there will be public review meetings, monthly City Council meetings, a Steamboat 700 Working Group, meetings with the APCC and the Technical Advisory Committee, and a seminar series. Danny Mulcahy, Steamboat 700 Project Manager, reviewed the process/timeline, and acknowledged that there is a concern with traffic. Peter Patten, Patten Associates, provided a PowerPoint presentation highlighting the following: the project team; conceptual master plan; Steamboat 700 Guiding Principals; goals; Steamboat 700 context; the eastern portion of the parcel; primary site constraints; mixed-use village center; conceptual open space plan; and the land use program. Peter Smirioftopolis spoke to the community housing plan. Bill Ankele spoke to Special Districts – background, and infrastructure financing. Bill Fox spoke to transportation; minimizing trip generation; and US Highway 40 improvements. Patten concluded with: development guide; design guidelines; sustainability; and master planned community. Discussion took place relative, but not limited to: potential transfer fee; water and sewage requirements; design guidelines; design guidelines board; concurrency management; pre-annexation agreement; CDC requirements; and traffic studies. Bentley stated that she wants the pre-annexation agreement done at beginning of process. Quinn questioned how the City will shoulder the increased financial costs. Eastman stated that there will be a fiscal impact report. PUBLIC COMMENT: Steve Aigner noted the need to recognize that before annex there needs to be balance of benefits over costs. Win Dermody, Routt County Rifle Club, read a letter into the record opposing the Steamboat 700 proposal due to the establishment of residential neighborhoods and roads that impede and inhibit the operation of the Rifle Club utilizing their existing facilities. Ralph Cantafio supports development for attainable housing because he is concerned that Steamboat is losing its lower-middle class. He also feels that the plan is environmentally sensitive. Bud Rogers supports the development but is concerned with the bottleneck at 13th Street. Larry Monger is also concerned with the 13th Street bottleneck. David Freseman supports the project feeling that it has a unique design and it will have a long-range benefit for the community. He also supports the mix of housing. John Fielding supports the development but is concerned with the traffic. He feels the entire community’s resources are needed to solve the 13th Street problem. Maggie Berglund feels that the community and Council need to help developers so that the project will have the most benefit the community. She suggested putting a new water station to use the City’s Elk River rights, and making the affordable housing an average of 80% of AMI. She feels that the sustainability and efficiency of homes needs to be explored and the transit system needs to be “bumped up.” Jim Geiler feels this project is an opportunity to obtain more three bedroom and larger homes. He voiced concern that putting the burden on the developer to solve the traffic problem will make the cost of the homes go up. Ed MacArthur feels this is a great opportunity for the community and encouraged Council to keep an open mind. Sandy Evans Hall, Steamboat Springs Chamber Resort Association, feels this is an opportunity for the City to become a stronger advocate for work force housing. She urged Council to commit so the project can get on the ground by 2010. Christine Hands, Steamboat II resident, feels that a solution for the traffic problem is needed. She encouraged Council to stay open to the possibilities that will address the needs for housing. Towny Anderson encouraged Council to embrace the pre-annexation agreement, feeling that it is an opportunity to lay out the policy that will govern the annexation and development. Further discussion commenced on additional dwelling units and inclusionary zoning regulations. Bentley concluded by stating that she is very excited about the development. 3. Humble Ranch Funding. This item was not be heard because there was no staff information. C. ADJOURNMENT MOTION: To adjourn Regular Meeting 2008-02 at approximately 9:19pm Ivancie/Myller; APPROVED; Vote 7/0. 8